Privacy Policy

Use of Links

Throughout our Web pages, we provide links to other servers which may contain information of interest to our readers. We take no responsibility for, and exercise no control over, the organizations, views, or accuracy of the information contained on other servers.

Creating a text link from your Web site to our site does not require permission. If you have a link you'd like us to consider adding to our Web site, please send an email to communityadmin@piedmontu.edu with the subject "Link request."

Use of Text and Images

If you would like to publish information that you find on our Web site, please send your request to communityadmin@piedmontu.edu. Where text or images are posted on our site with the permission of the original copyright holder, a copyright statement appears at the bottom of the page.

Accessibility

This Web site is designed to be accessible to visitors with disabilities, and to comply with federal guidelines concerning accessibility. We welcome your comments. If you have suggestions on how to make the site more accessible, please contact us at communityadmin@piedmontu.edu.

Web Site Privacy Policy

We have created this statement to demonstrate our firm commitment to your privacy. We do not collect personally identifying information about you when you visit our site, unless you choose to provide such information to us. Providing such information is strictly voluntary. This policy is your guide to how we will handle information we learn about you from your visit to our Web site.

  • Reading or Downloading
    We collect and store only the following information about you: the name of the domain from which you access the Internet (for example, aol.com, if you are connecting from an America Online account), the date and time you access our site, and the Internet address of the Web site from which you linked to our site. We use the information we collect to measure the number of visitors to the different sections of our site, and to help us make our site more useful to visitors.
  • Online Profile Updates and Donations
    If you complete the Profile update form and share your personally identifying information, this information will be used only to provide you with more targeted content. We may use your contact information to send further information about our organization or to contact you when necessary. You may always opt-out of receiving future mailings; see the "Opt Out" section below.
  • Sending us an Email
    You also may decide to send us personally identifying information, for example, in an electronic mail message containing a question or comment, or by filling out a Web form that provides us this information. We use personally identifying information from email primarily to respond to your requests. We may forward your email to other employees who are better able to answer your questions. We may also use your email to contact you in the future about our programs that may be of interest.
  • Online Directories
    Directory information (name, address, etc.) is available to a limited number of registered users (for example, alumni directories will contain general directory information viewable to other registered alumni). A registered user can control the amount of information that is viewable to others within the directories.
  • Opt-Out or Change Your Contact Information
    Our site provides users the opportunity to opt-out of receiving communications from us through a special online form. You may choose to receive only specific communications or none at all. You may also update your contact information previously provided to us through another online form. We want to be very clear: We will not obtain personally identifying information about you when you visit our site, unless you choose to provide such information to us. Providing such information is strictly voluntary.

FERPA
Family Educational Rights and Privacy Act of 1974

FERPA is administered by: Family Policy Compliance Office U.S. Department of Education 600 Independence Avenue, SW Washington, DC 20202-4605 Confidentiality of Academic Records FERPA (Family Education Rights and Privacy Act of 1974 [U.S. Public Law 93-579]) guarantees individuals’ rights to the access of their academic record. This federal law also provides guidelines as to third party access and the appropriate security of the education record. FERPA stipulates that students have the right to inspect and review their academic record, right to control disclosure (designate confidentiality), and request amendment to the educational record if an error is recorded.

Academic Records at Piedmont International University are defined as any portion of the educational history of a student that is maintained by the University for the purpose of sharing by other academic officials and is intended to support the academic degree progress of the student. Typical examples are the academic files maintained in a department or University administrative office. These records include: files, documents and materials in multiple mediums (handwritten, tape, disks, microfilm, CD-ROM, etc.) which contain information directly related to the academic educational efforts of the student. Academic records do not include law enforcement unit records, medical records (vis-à-vis doctor patient privilege), alumni records, or human resource records.

Sole Possession Records are defined as records (notes maintained by a faculty member) that are not shared with any other educational official. Notes maintained in a sole possession record are not subject to the guidelines of FERPA. Sole Possession records that are merged with the academic record require full disclosure per FERPA guidelines.

Educational Officials may view student academic records if they have a demonstrated, specific educational interest prior to the granting of access to the student record. Educational Officials at Piedmont International University are defined as those persons employed by Piedmont International University in an administrative academic position (faculty and staff) whose position requires access to the records to fulfill their stated job responsibilities.

Third Party Disclosures are prohibited by FERPA without the written consent of the student. Any persons other than the student are defined as Third Party, including parents, spouses, and employers. All educational officials are required to secure written permission prior to the release of any academic record information.

Directory Information

FERPA allows for the designation of certain academic record information as "directory" [academic record information not requiring prior written permission to release]. Piedmont International University defines directory information as follows:

  • Student's name
  • Local and Permanent address
  • Telephone Number(s)
  • Major field of study
  • Whether a student is currently enrolled
  • Enrollment status (full-time, half-time, etc.)
  • Class
  • Academic level
  • Anticipated graduation date
  • Certification that student has applied for degree
  • Dates of enrollment
  • Degree(s) earned, including date and level of distinction
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams

Directory information will be withheld if requested by the student. To withhold directory information, the student should make such a request to the Registrar. Students may choose nondisclosure for portions of directory information without making the entire student record confidential.

Notification of Rights under FERPA for Postsecondary Institutions

FERPA affords students certain rights with respect to their education records. These rights include:

  • The right to inspect and review the student's education records within 45 days of the day the University receives a request for access. Students must submit written requests to our office that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
  • The right to request the amendment of the student's education records that the student believes are inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify what it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  • The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisor, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
  • The right to file a complaint with the U.S. Department of Education concerning alleged failures by Piedmont International University to comply with the requirements of FERPA.

Use of Social Security Numbers

Read the full policy and related examples here.

Questions about our policies

If you have any questions about this privacy statement, the practices of this site, or your dealings with this Web site, you can contact us at: communityadmin@piedmontu.edu.